Template · works for any team

Vendors and contract renewals

Every vendor and contract in one place, and a reminder before you're locked in again.

Customize this Open the live demo · No signup

Free to try with sample data. Sign in with your email and it's added to your workspace, ready to change. Matrixcape Build is in private beta.

The work it's for

Contracts that renew by themselves are found out about after the notice period has passed. This keeps every vendor and contract together, works out each contract's notice deadline from its end date and notice period, and emails the contract owner two weeks before it. Renewing anything over $10,000 a year needs the manager.

Never miss a notice deadline on an auto-renewing contract
Know what each vendor costs per year
Have one place for vendor contacts and contract documents
Get the manager's sign-off on big renewals

Try it. It's working software.

The real app with sample data, shown for a restaurant group. Switch roles (Owner, Manager, Contract owner) to see what each person sees. Nothing you do here is saved.

Open full screen

What it does today

Only what the app does right now. It works in any phone's browser, and every version is saved.

Calculated fields
Date reminders
Email notifications
Conditional steps
Approval workflow
Required comments on decisions
Validation rules
Calendar view
Board view
Dashboard with metrics and charts
Due dates in the inbox
Role-based permissions
Change history on every record
CSV import and export

Make it yours.

Every template starts clean. After you customize it, change the look in Design or just ask: your colors and logo, fonts, corners, how compact it is, a board or a calendar, light or dark.

Clean
How every template starts.
Your brand
Your colors, a serif, rounder corners.
Dark
Easy on the eyes, compact.

Change how it works, not just how it looks.

The steps, who approves what, the rules, the reminders and the emails it sends are yours to change. Say it the way you'd tell someone on your team. You see each change before your team does, and your team keeps using the live version until you publish.

Changes you can ask for

“Remind the owner 60 days before the notice deadline as well as 14 days before.”
“Lower the manager's renewal approval to contracts over $5,000 a year.”
“Add an insurance certificate expiry date to vendors and remind me 30 days before it expires.”
“Use our brand colors #0A3D62 and #F6B93B.”
“Show contracts as a table.”

One app in your Matrixcape workspace, not a separate subscription.

Start with one problem. Build the rest when you need it: every app you add lives in the same workspace, with one sign-in for your team. The same app works for a private school, a property manager, a dental practice's front office too.

Customize this

Customize this uses no build credits.

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