Template · works for any team

Podcast & video production planner

Every episode from idea to published, and nothing skipped on the way.

Customize this Open the live demo · No signup

Free to try with sample data. Sign in with your email and it's added to your workspace, ready to change. Matrixcape Build is in private beta.

The work it's for

Episodes slip because the guest wasn't reminded, the editor never got the files, or the host never saw the cut. Here each episode moves from idea to published on a production board and a calendar; steps can't be skipped; editors see only their own episodes; the host approves the cut; guests are reminded the day before; and a button drafts show notes and title ideas from your outline and your own style guide.

Publish on schedule, every time
Get raw files to the editor and the cut to the host without chasing
Spend less time writing show notes

Try it. It's working software.

The real app with sample data, shown for an independent podcast studio. Switch roles (Owner, Producer, Editor, Host) to see what each person sees. Nothing you do here is saved.

Open full screen

What it does today

Only what the app does right now. It works in any phone's browser, and every version is saved.

Board view: move cards from step to step
Calendar view
Calculated fields that keep themselves up to date
Workflow steps that say who can do what
Approval rules: a step only allowed when a condition is met
A note required on key steps
Email on workflow steps
Email reminders before or after a date
Team members see only the records assigned to them
AI drafts you review before keeping
Dashboard with totals, charts and a waiting-on-you list
Overdue items in your inbox
CSV import and export

Make it yours.

Every template starts clean. After you customize it, change the look in Design or just ask: your colors and logo, fonts, corners, how compact it is, a board or a calendar, light or dark.

Clean
How every template starts.
Your brand
Your colors, a serif, rounder corners.
Dark
Easy on the eyes, compact.

Change how it works, not just how it looks.

The steps, who approves what, the rules, the reminders and the emails it sends are yours to change. Say it the way you'd tell someone on your team. You see each change before your team does, and your team keeps using the live version until you publish.

Changes you can ask for

“Let the producer approve cuts too when the host is away.”
“Email the guest the episode link when it's published.”
“Add a Sponsor field and a step that needs the sponsor read approved before publishing.”
“Also draft three social posts for each episode from the show notes.”
“Show the production board as cards.”
“Make it dark with condensed headings.”

One app in your Matrixcape workspace, not a separate subscription.

Start with one problem. Build the rest when you need it: every app you add lives in the same workspace, with one sign-in for your team. The same app works for a church media team, a university video team, a fitness coach's video channel too.

Customize this

Customize this uses no build credits.

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